Construction site report: template and worked example
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PROJECT — Project name and site address
REPORT — Number, version, date and time
AUTHOR — Name and role
ATTENDANCE — Present, absent and companies represented
PURPOSE — Coordination meeting, progress visit or focused review
PROGRESS — Work observed since the previous review, by location and trade
ITEM — A stable identifier carried across reports
OBSERVATION — What was observed and its precise location
DECISION — Confirmed decision and decision maker, or “to be confirmed”
ACTION — Expected result, owner, due date and dependency
STATUS — Open, in progress, blocked, or completed and checked
REFERENCES — Drawing, photograph or document reference and version
NEXT REVIEW — Date and items to check
DISTRIBUTION — Recipients and the date this version was issued

Template by notefield, a product of Y SAS. Adapt it to your situation.
https://notefield.work/blog/construction-site-report-template