Preventive maintenance report: Word template and example
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JOB — Visit reference, date, technician and site
ASSET — Description, asset identifier and location
PLAN — Maintenance plan or checklist reference and version
PLANNED WORK — Tasks assigned for this visit
COMPLETED WORK — Task reference, operation performed and observed result
OBSERVATIONS — Condition or measurements actually recorded, with context
EXCEPTIONS — Tasks not completed or not applicable, with reasons
MATERIALS — Parts or consumables used; requested items listed separately
FINAL STATE — Observed condition after the visit and unresolved limitations
FOLLOW-UP — Action, owner, dependency and agreed date or “to be confirmed”
NEXT VISIT — Date from the maintenance plan or scheduling decision still pending
REVIEW — Reviewer and the organization's approval process

Template by notefield, a product of Y SAS. Adapt it to your situation.
https://notefield.work/blog/preventive-maintenance-report-template